Email lists


  • Number: Policy-005
  • Status: voted
  • Author: Pieter Hintjens
  • Date: 24 March 2008

This policy defines the default rules for using Digistan mailing lists. Specific lists may override this policy.



  • Specific policy: each list may have a specific policy regarding membership, privacy, allowed content, administration, etc. When you join a list you agree to its policy. If you are unsure where this is, ask when you join a list.
  • Subject line: make sure that your post contains a valid subject line containing a gist of your post rather than things like 'Help!!!', 'HELP ME PLEEEEEASE', 'Urgent Request' or 'Proposal'.
  • Top-posts: do not "top-post/full-quote" (reply to a message by adding text to the top of the message and quoting the full original message), as it loses the reader and the flow of the message and can annoy other readers.
  • Overquoting: if you are replying to another message, quote only the portions of that message that you are specifically responding to, and insert your comments after those quotes. Do not simply quote back the entire message! Trim off everything apart from the most relevant lines of the original message. In general, your reply should contain at least as much text as the amount of text you are quoting, if not more. Never quote back dozens of lines of text and simply add a single line of text to the bottom - people will hate you for that.
  • HTML messages: HTML is not email, and email doesn't contain HTML, so please turn HTML formatting OFF in your email client. We have filters in place that will reject your message if your posting contains HTML. Do not use italics, colors, bold, fonts, pictures, sounds, or other HTML elements. Please use only 7-bit characters when sending email to the lists, with proper quoted printable encoding.
  • Message recycling: do not start a New message or thread by hitting "Reply" in your mail client and changing the subject. When you do this, you mess up other participant's ability to read mail in a threaded fashion. When you mean to post a new message, use New, and when you want to reply to an existing message, hit Reply.
  • Pseudo-legal disclaimers: do not attach obnoxious pseudo-legal, nonsensical disclaimers to your messages. People on community lists do not like to be threatened with these. If your company insists on attaching such disclaimers to messages going out to mailing lists (where, by definition, the sender has *NO* control over who gets to see the message), then either use a webmail system, or just don't post.
  • Off-topic: stay on-topic for the list. Sometimes topics will diverge from the general discussion, but please try to keep it relevant to the list topic. Repeated attempts to steer the discussions off-topic will be considered as trolling and result in suspension or banning.
  • Message time and date: please make sure the date and time on your computer is always current. When your date is set to something such as the year 2056, messages posted by you will get sorted based on that date, which may put them outside of the related month or year they belong in.

Public lists

  • List archives: all messages sent to a public mailing list will be archived in the mailing list archive. The archives will be accessible for any interested party, and email addresses will not be obscured.
  • Membership of public lists is not moderated although people who violate policy may be removed and/or banned.

Private lists

  • List archives: all messages are archived. The archives are accessible to list members. Archives will not be made public for at least 10 years; if the list is made public, archives will be backed-up offline and deleted.


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